Difference between revisions of "Official Host Duties"
From EEBedia
Paul Lewis (Talk | contribs) |
|||
| Line 6: | Line 6: | ||
* '''ensuring your guest's schedule is fully populated!''' | * '''ensuring your guest's schedule is fully populated!''' | ||
* arranging transportation to and from the airport, Tolland Inn, restaurants, etc. (even if your guest is driving) | * arranging transportation to and from the airport, Tolland Inn, restaurants, etc. (even if your guest is driving) | ||
| − | * sending an e-mail reminder to the EEB departmental e-mail list the week of the seminar | + | * sending an e-mail reminder to the EEB departmental e-mail list (please use the '''eeb-dept''' list so that everyone gets the announcement!) the week of the seminar |
* arranging AV needs (laser pointer, computer, proper adapters, etc.; there is now an HDMI cable in BPB 130) | * arranging AV needs (laser pointer, computer, proper adapters, etc.; there is now an HDMI cable in BPB 130) | ||
* verifying your guest consents to his/her seminar being taped (and communicating that info to Yaowu) | * verifying your guest consents to his/her seminar being taped (and communicating that info to Yaowu) | ||
Latest revision as of 16:13, 12 February 2015
The "Duties" of parties involved in the schedule of each guest speaker are as follows:
Official Host is responsible for:
- double checking that your guest has arranged his/her travel with Kathy
- ensuring your guest's schedule is fully populated!
- arranging transportation to and from the airport, Tolland Inn, restaurants, etc. (even if your guest is driving)
- sending an e-mail reminder to the EEB departmental e-mail list (please use the eeb-dept list so that everyone gets the announcement!) the week of the seminar
- arranging AV needs (laser pointer, computer, proper adapters, etc.; there is now an HDMI cable in BPB 130)
- verifying your guest consents to his/her seminar being taped (and communicating that info to Yaowu)
- introducing your guest before his/her seminar
- Holding a reception for your guest the evening of the seminar (unless someone else has volunteered for this as per the EEBedia pages)
- providing your guest with the UConn New Vendor Form and a W-9 and returning them to Kathy
Kathy Tebo is responsible for:
- arranging flights (for those not driving)
- arranging accommodation at the Tolland Inn
- scheduling grad lunches with catering
- scheduling seminar receptions with catering
- sending seminar announcements to relevant departments (and to Mike for distribution to CESE)
- uploading seminars to campus master calendar
- posting seminar fliers
- providing Official Host with Vendor and W-9 forms
- seminar speaker honorariums/reimbursements
Pat Anderson is responsible for:
- will post a simplified version of the seminar announcement on the Torrey TV screens
Yaowu Yuan is responsible for:
- posting the whole series on the Daily Digest
- arranging to have the seminars taped and made available to regional campuses
- preparing the seminar fliers (as per the template he generated)
- making certain the entire thing runs smoothly
Janine Caira is responsible for:
- arranging for the guest to meet with the Provost and/or Dean
- arranging for transportation to and from Gulley Hall and Austin Bldg.
