Difference between revisions of "Official Host Duties"

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(Created page with "As a reminder, The ''Official'' Host of each speaker is responsible for the following items: Kathy Tebo will take care of the following items:")
 
 
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As a reminder,
+
The "Duties" of parties involved in the schedule of each guest speaker are as follows:
The ''Official'' Host of each speaker is responsible for the following items:
+
  
 +
'''Official Host''' is responsible for:
  
 +
* double checking that your guest has arranged his/her travel with Kathy
 +
* '''ensuring your guest's schedule is fully populated!'''
 +
* arranging transportation to and from the airport, Tolland Inn, restaurants, etc. (even if your guest is driving)
 +
* sending an e-mail reminder to the EEB departmental e-mail list (please use the '''eeb-dept''' list so that everyone gets the announcement!) the week of the seminar
 +
* arranging AV needs (laser pointer, computer, proper adapters, etc.; there is now an HDMI cable in BPB 130)
 +
* verifying your guest consents to his/her seminar being taped (and communicating that info to Yaowu)
 +
* introducing your guest before his/her seminar
 +
* Holding a reception for your guest the evening of the seminar (unless someone else has volunteered for this as per the EEBedia pages)
 +
* providing your guest with the UConn New Vendor Form and a W-9 and returning them to Kathy
  
Kathy Tebo will take care of the following items:
+
'''Kathy Tebo''' is responsible for:
 +
* arranging flights (for those not driving)
 +
* arranging accommodation at the Tolland Inn
 +
* scheduling grad lunches with catering
 +
* scheduling seminar receptions with catering
 +
* sending seminar announcements to relevant departments (and to Mike for distribution to CESE)
 +
* uploading seminars to campus master calendar
 +
* posting seminar fliers
 +
* providing Official Host with Vendor and W-9 forms
 +
* seminar speaker honorariums/reimbursements
 +
 
 +
'''Pat Anderson''' is responsible for:
 +
* will post a simplified version of the seminar announcement on the Torrey TV screens
 +
 
 +
'''Yaowu Yuan''' is responsible for:
 +
* posting the whole series on the Daily Digest
 +
* arranging to have the seminars taped and made available to regional campuses
 +
* preparing the seminar fliers (as per the template he generated)
 +
* making certain the entire thing runs smoothly
 +
 
 +
'''Janine Caira''' is responsible for:
 +
* arranging for the guest to meet with the Provost and/or Dean
 +
* arranging for transportation to and from Gulley Hall and Austin Bldg.

Latest revision as of 16:13, 12 February 2015

The "Duties" of parties involved in the schedule of each guest speaker are as follows:

Official Host is responsible for:

  • double checking that your guest has arranged his/her travel with Kathy
  • ensuring your guest's schedule is fully populated!
  • arranging transportation to and from the airport, Tolland Inn, restaurants, etc. (even if your guest is driving)
  • sending an e-mail reminder to the EEB departmental e-mail list (please use the eeb-dept list so that everyone gets the announcement!) the week of the seminar
  • arranging AV needs (laser pointer, computer, proper adapters, etc.; there is now an HDMI cable in BPB 130)
  • verifying your guest consents to his/her seminar being taped (and communicating that info to Yaowu)
  • introducing your guest before his/her seminar
  • Holding a reception for your guest the evening of the seminar (unless someone else has volunteered for this as per the EEBedia pages)
  • providing your guest with the UConn New Vendor Form and a W-9 and returning them to Kathy

Kathy Tebo is responsible for:

  • arranging flights (for those not driving)
  • arranging accommodation at the Tolland Inn
  • scheduling grad lunches with catering
  • scheduling seminar receptions with catering
  • sending seminar announcements to relevant departments (and to Mike for distribution to CESE)
  • uploading seminars to campus master calendar
  • posting seminar fliers
  • providing Official Host with Vendor and W-9 forms
  • seminar speaker honorariums/reimbursements

Pat Anderson is responsible for:

  • will post a simplified version of the seminar announcement on the Torrey TV screens

Yaowu Yuan is responsible for:

  • posting the whole series on the Daily Digest
  • arranging to have the seminars taped and made available to regional campuses
  • preparing the seminar fliers (as per the template he generated)
  • making certain the entire thing runs smoothly

Janine Caira is responsible for:

  • arranging for the guest to meet with the Provost and/or Dean
  • arranging for transportation to and from Gulley Hall and Austin Bldg.