Guide to Organizing the Graduate Student Symposium - Revision history

JessicaBudke: /* Two weeks preceding Symposium */

2011-08-10T16:04:59Z

Two weeks preceding Symposium

JessicaBudke: /* Two weeks preceding Symposium */

2010-04-06T02:05:19Z

Two weeks preceding Symposium

JessicaBudke at 01:54, 6 April 2010

2010-04-06T01:54:58Z

JessicaBudke: /* Two months before Symposium */

2010-04-06T01:48:01Z

Two months before Symposium

JessicaBudke: /* Two months before Symposium */

2010-04-06T01:46:16Z

Two months before Symposium

JessicaBudke: /* Two months before Symposium */

2010-04-06T01:45:39Z

Two months before Symposium

JessicaBudke: /* Fall before Symposium or Very Beginning of Spring Semester */

2010-04-06T01:42:13Z

Fall before Symposium or Very Beginning of Spring Semester

JessicaBudke at 01:37, 6 April 2010

2010-04-06T01:37:29Z

KarolinaFucikova at 16:35, 15 January 2010

2010-01-15T16:35:28Z

JessicaBudke: /* Day of Symposium */

2008-03-13T17:26:48Z

Day of Symposium

@@ Line 82: / Line 82: @@
 * Print announcement fliers and post around TLS, Biopharm, BPB, Geosciences, NRME, etc. (Jessica Budke has a digital copy of the 2010 flier to modify for upcoming years.)
 * Send out general email announcement to non-EEB departments (Geosciences, NRME, CESE, etc.) and to EEB undergrads through Jen Murphy
 * Consider who might host the post-symposium party

@@ Line 81: / Line 81: @@
 ==Two weeks preceding Symposium==
 * Print announcement fliers and post around TLS, Biopharm, BPB, Geosciences, NRME, etc. (Jessica Budke has a digital copy of the 2010 flier to modify for upcoming years.)
-* Send out general email announcement to non-EEB departments (Geosciences, NRME, CESE, etc.)
+* Send out general email announcement to non-EEB departments (Geosciences, NRME, CESE, etc.) and to EEB undergrads through Jen Murphy
 * Consider who might host the post-symposium party

@@ Line 80: / Line 80: @@
 ==Two weeks preceding Symposium==
-* Print announcement fliers and post around TLS, Biopharm, BPB, Geosciences, NRME, etc.
+* Print announcement fliers and post around TLS, Biopharm, BPB, Geosciences, NRME, etc. (Jessica Budke has a digital copy of the 2010 flier to modify for upcoming years.)
 * Send out general email announcement to non-EEB departments (Geosciences, NRME, CESE, etc.)
 * Consider who might host the post-symposium party
@@ Line 105: / Line 105: @@
 * If dirty take tablecloths home and wash. Return to Kathy Tebo in EEB department office
 [[Category:Graduate Research Symposium]]
 [[Category:Graduate Student Resources]]

@@ Line 58: / Line 58: @@
    Sandwiches (chicken, roast beef, and hummus)-- The hummus sandwiches were eaten twice as fast as the others - we should have ordered more
    (See Jessica Budke for old paperwork with additional details and catering contact info)
+   Decide on and confirm menu more than 2 weeks prior to the event without changes for a 15% discount.
 *Order the tables and chairs from Central Stores through Student Union Reservations Office at 6-3422
 order:

@@ Line 57: / Line 57: @@
    Lunch:
    Sandwiches (chicken, roast beef, and hummus)-- The hummus sandwiches were eaten twice as fast as the others - we should have ordered more
    (See Jessica Budke for old paperwork with additional details and catering contact info)

@@ Line 50: / Line 50: @@
 ==Two months before Symposium==
 *Organize menu and schedule with Catering
 order
    Breakfast:
-   Coffee, tea, muffins, bagels, cream cheese
+   Coffee & tea Only
-   Lunch:
+   Morning break:
-  Sandwiches (chicken, tuna, and hummus)-- The hummus sandwiches were eaten twice as fast as the others - we should have ordered more
-  Afternoon break:
    Coffee, tea, fruit
 *Order the tables and chairs from Central Stores through Student Union Reservations Office at 6-3422
 order:

@@ Line 24: / Line 24: @@
 *Contact an alumni of the EEB grad program to give a 25 minute keynote address. Preferably someone within driving distance.
 Example Letter
-**Example Letter
+Dr. EEB Grad Alumni,
-::Dr. EEEB Grad Alumni,
+   I am writing on behalf of the EEB Graduate Student Symposium's
-:: I am writing on behalf of the EEB Graduate Student Symposium's
   organizing committee at UConn. For the ## year we are including a
   keynote talk by an alumnus speaker who has graduated from EEB. I am
   writing to see if you might be interested in filling this role.
-:: The spring symposium will be held this year on ###  ##, 2010. Your
+   The spring symposium will be held this year on ###  ##, 2010. Your
   keynote address could be scheduled either before (11:30-12noon) or after
   (1:30-2pm) lunch. It would be a 25 min talk with 5 min for questions.
@@ Line 40: / Line 39: @@
   experiences since graduating from UConn. We can offer $250 as a travel
   reimbursement and honorarium.
-:: If you have any questions please feel free to email me. We are
+   If you have any questions please feel free to email me. We are
   attempting to schedule our speaker as soon as possible. If you could let
   me know whether you are interested in giving this keynote address at the
@@ Line 46: / Line 45: @@
   appreciated.
-::              Thank you and best regards,
+               Thank you and best regards,
-::           2008 Graduate Student Symposium Planning Committee
+Graduate Student Symposium Planning Committee
-−
 ==Two months before Symposium==

@@ Line 8: / Line 8: @@
    (ADD SUMMARY OF BUDGET)
-==Fall before Symposium==
+==Fall before Symposium or Very Beginning of Spring Semester==
 * Symposium Committee is selected
 *Choose date
-**for the 2008 symposium we used http://www.surveygizmo.com to conduct an online survey to choose the best date from several choices, this worked well
+**for the 2008 symposium we used http://www.surveygizmo.com to conduct an online survey to choose the best date from several choices, this worked well. Include a question about suggestions for an EEB graduate student alumni for the keynote speaker.
 *Reserve room -- usually BPB 130 (we also usually reserve the room the evening before so we can load talks, though not many people actually show up)
 *Contact potential people to give the welcome address, such as the dean of CLAS or other important folks.  Part of the reason for this is to show them how great EEB is.
@@ Line 22: / Line 22: @@
 ::XX
 ::2008 Graduate Student Symposium Planning Committee
 ==Two months before Symposium==

@@ Line 32: / Line 32: @@
    Afternoon break:
    Coffee, tea, fruit
-*Order the tables and chairs from XX at 6-xxxx
+*Order the tables and chairs from Central Stores through Student Union Reservations Office at 6-3422
 order:
-   XX tables
+tables ($5 per table)
-   XX chairs
+chairs ($0.50 per chair; 50-60 chairs is appropriate)
 *Start new eebedia page for the symposium schedule and abstracts
 *Issue call for presentations too EEB list serve

@@ Line 73: / Line 73: @@
 * Set up area to sell EEB paraphernalia
 * Load talks - confirm that all talks are loaded and track down any missing people/presentations
 [[Category:Graduate Research Symposium]]
 [[Category:Graduate Student Resources]]