Difference between revisions of "Official Host Duties"
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Janine Caira (Talk | contribs) |
Janine Caira (Talk | contribs) |
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The "Duties" of parties involved in the schedule of each guest speaker are as follows: | The "Duties" of parties involved in the schedule of each guest speaker are as follows: | ||
− | The '''Official Host''' | + | The '''Official Host''' is responsible for: |
* double checking that your guest has arranged his/her travel with Kathy | * double checking that your guest has arranged his/her travel with Kathy | ||
Line 13: | Line 13: | ||
* providing your guest with the UConn New Vendor Form and a W-9 | * providing your guest with the UConn New Vendor Form and a W-9 | ||
− | '''Kathy Tebo''' | + | '''Kathy Tebo''' is responsible for: |
* arranging flights (for those not driving) | * arranging flights (for those not driving) | ||
* arranging accommodation at the Tolland Inn | * arranging accommodation at the Tolland Inn | ||
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* providing Official Host with Vendor and W-9 forms | * providing Official Host with Vendor and W-9 forms | ||
− | '''Pat Anderson''' | + | '''Pat Anderson''' is responsible for: |
* will post a simplified version of the seminar announcement on the Torrey TV screens | * will post a simplified version of the seminar announcement on the Torrey TV screens | ||
− | '''Yaowu Yuan''' | + | '''Yaowu Yuan''' is responsible for: |
* posting the whole series on the Daily Digest | * posting the whole series on the Daily Digest | ||
* arranging to have the seminars taped and made available to regional campuses | * arranging to have the seminars taped and made available to regional campuses | ||
Line 29: | Line 29: | ||
* making certain the entire thing runs smoothly | * making certain the entire thing runs smoothly | ||
− | '''Janine Caira''' | + | '''Janine Caira''' is responsible for: |
* arranging for the guest to meet with the Provost and/or Dean | * arranging for the guest to meet with the Provost and/or Dean | ||
* arranging for transportation to and from Gulley Hall and Austin Bldg. | * arranging for transportation to and from Gulley Hall and Austin Bldg. |
Revision as of 00:03, 11 February 2015
The "Duties" of parties involved in the schedule of each guest speaker are as follows:
The Official Host is responsible for:
- double checking that your guest has arranged his/her travel with Kathy
- ensuring your guest's schedule is fully populated!
- arranging transportation to and from the airport, Tolland Inn, restaurants, etc. (even if your guest is driving)
- sending an e-mail reminder to the EEB departmental e-mail list the week of the seminar
- arranging AV needs (laser pointer, computer, proper adapters, etc.; there is now an HDMI cable in BPB 130)
- verifying your guest consents to his/her seminar being taped (and communicating that info to Yaowu)
- introducing your guest before his/her seminar
- Holding a reception for your guest the evening of the seminar (unless someone else has volunteered for this as per the EEBedia pages)
- providing your guest with the UConn New Vendor Form and a W-9
Kathy Tebo is responsible for:
- arranging flights (for those not driving)
- arranging accommodation at the Tolland Inn
- sending seminar announcements to relevant departments (and to Mike for distribution to CESE)
- posting seminar fliers
- providing Official Host with Vendor and W-9 forms
Pat Anderson is responsible for:
- will post a simplified version of the seminar announcement on the Torrey TV screens
Yaowu Yuan is responsible for:
- posting the whole series on the Daily Digest
- arranging to have the seminars taped and made available to regional campuses
- preparing the seminar fliers (as per the template he generated)
- making certain the entire thing runs smoothly
Janine Caira is responsible for:
- arranging for the guest to meet with the Provost and/or Dean
- arranging for transportation to and from Gulley Hall and Austin Bldg.